MONITORING

PROCEDURES

Section 178.654, RSMo mandates that MDVR staff will visit 7 CIL’s annually to conduct monitoring activities. MDVR staff will review case services records, evidence of the services provided as reported on the quarterly service reports and all other administrative documents. MDVR staff will also review the CIL's financial records and compliance with their grant.

Some of the items reviewed are:

· All grants funded through the Missouri Division of Vocational Rehabilitation;

· Any documentation of formal Board of Director's/Staff training;

· Minutes of the Board of Director's meetings for the last twelve months;

· Minutes/notes of staff meetings for the twelve month;

· Monthly statistical reports;

· Internal Revenue Services Form 990;

· Certification and Articles of Incorporation (By-laws) - 501(c)(3);

· Equal Employment Opportunity Compliance Review File and/or Plan;

· Policy and Procedure Manuals;

· State and Federal Standards and Assurances;

· Case Service Records;

· Independent Living Services provided;

· Financial Records

Interviews will be conducted with staff, consumers, and board members in addition to the above.