Office Manager

Job Summary: The Office Manager supervises the Secretary/Receptionist and clerical volunteers; is responsible for all bookkeeping and accounting procedures of the agency in a manner that satisfies the demands of our annual independent financial, state, federal, and local reporting requirements; is responsible for overall office appearance; orders office supplies; obtains maintenance and repairs for office equipment; obtains and monitors janitorial service; is responsible for cataloguing of library materials.

Essential Functions

· Perform bookkeeping and accounting functions of all financial aspects of the agency that satisfy independent audit, state, federal, and local reporting requirements; prepare and submit monthly, quarterly and annual financial reports.

• Perform cataloguing of library materials; enter in computer for Information and Referral system.
• Maintain current inventories of furniture and equipment.
• Supervise Secretary/Receptionist.
• Supervise clerical volunteers. Assign duties and monitor quality and quantity of work.
• Monitor supply needs and equipment functioning; order supplies and obtain maintenance and repair services.
• Obtain and monitor janitorial services. Monitor overall office appearance.
• Perform record keeping of staff compensatory time, vacation, sick leave and personal days. Prepare weekly reports to staff of their status in these areas.
• Participate with Board Finance and Fund-Raising Committees as needed, by providing information in the planning of financial goals and objectives and in setting the budget .
• Obtain competitive bids on services, supplies and equipment.
• Attend regular staff meetings and participate in appropriate staff training opportunities.
• Travel to conferences or workshops, both in and out of state.
• Work occasional evenings or weekend days for special activities.
• Perform as a team member with other SCIL staff.
• Understand and adhere to the Independent Living Philosophy.
• Perform other duties as deemed necessary and appropriate by the Executive Director.

Education / Experience

• Bachelor's degree in Business Administration, Accounting or related field, or High School diploma and at least three years experience in bookkeeping, office management
• History of excellent past performance in maintaining a sound bookkeeping system which meets generally accepted principles of accounting, preferably in a not-for-profit organization.
• Proven ability to supervise staff and volunteers.
• Knowledge of operating general office equipment, IBM compatible computer system including Novell, Windows 98, MS Office 2000.
• Personal experience with disability.

Skills / Job Knowledge

• Excellent organizational skills
• Excellent communication skills
• Ability to handle a number of job demands at once
• Ability to set priorities and meet deadlines
• Ability to work independently
• Effective problem-solving and decision-making skills
• Ability to interact pleasantly, constructively and cooperatively with SCIL staff, consumers and the public
• Flexibility in dealing with job functions and schedules
• Ability to advocate effectively, if needed

Supervision

• Supervised by the Executive Director